Latest SharePoint Online topics

The first half of 2025 brought a variety of changes across Microsoft 365 - particularly in SharePoint. If you’ve been noticing shifts in design tools or functionality and want to stay in the loop, we’ve rounded up the key updates below. SharePoint Page Related Updates Page behavior in SharePoint continues to evolve. Communication site templates now create different default homepages, much like team sites. Each template has its own unique homepage name, and there’s a completely revamped template gallery with over 50 out-of-the-box page templates. Some are more useful than others, but the variety is notable. Additionally, News posts now display an estimated read time - giving readers a quick sense of how much time to invest.

Exploring the Maturity Model for Copilot Agents In this episode of Ask Sympraxis, we explore the evolving landscape of Microsoft Copilot Agents - specifically, how organizations can think about Copilot agents through a maturity model lens. Microsoft’s messaging is shifting, focusing more on agents that accomplish specific tasks rather than Copilot as one monolithic thing. This prompted us to consider how teams might approach agent adoption and development in stages.

Missed the Microsoft 365 Community Conference 2025? We’ve got you covered. In this episode of Ask Sympraxis, we break down our biggest takeaways and highlight key announcement. Whether you were there and want to compare notes, or couldn’t make it and need a quick, insightful recap - this is your chance to catch up on all the Microsoft 365 news and community buzz!

Microsoft’s recent announcement about changes to OneDrive licensing has significant implications for organizations managing unlicensed accounts. These changes, which began taking effect on January 27, 2025, mean that unlicensed OneDrive accounts - those associated with users who have had their Microsoft 365 licenses removed - will either be deleted or incur storage charges. The transition period for these changes extends until May 16, 2025, and will be applied to tenants gradually.

In this Ask Sympraxis session, we dive into the collaboration power of OneDrive and SharePoint and how they work together to streamline file access and management. You’ll learn the key differences between Sync and Shortcuts, the benefits of using Shortcuts for easier navigation, how to migrate from Sync to Shortcut effectively, and much more. Whether you’re managing personal files or collaborating across teams, this session will help you optimize your Microsoft 365 experience.

Effective Document Management Strategies for Microsoft 365 - Intranet Edition Managing documents within a Microsoft 365 intranet requires a thoughtful approach to ensure content remains organized, accessible, and properly controlled. Below, we outline key strategies for effective document management within a Microsoft 365 intranet. Document Management Problem Statement An intranet serves is a hub for company-wide content consumption. The primary challenge is balancing accessibility with control - ensuring work-in-progress documents remain private while allowing necessary reviewers to provide input without modifying the content. Additionally, both draft and published versions of a document hold value for different audiences, making it essential to manage versioning carefully. Without clear strategies, content can be published prematurely, permissions can become tangled, and valuable information can become difficult to navigate.

Struggling to find your files in Microsoft Teams? You’re not alone! In this Ask Sympraxis webinar, we dive into effective document management strategies to help you stay organized and in control. From understanding where your files live to optimizing Teams scenarios, folders, and libraries, we cover key tips to take your document management to Maturity Level 500.

Managing documents effectively in Microsoft 365 SharePoint is a common challenge for organizations. To address challenges that arise, organizations must implement a structured approach to document management that evolves based on their needs. Join as we explore different levels of document management maturity, from default document libraries to advanced extensibility solutions. Document Management Problem Statement Common document management issues include difficulties in locating files, poor search functionality, duplicate documents with different names, and permission mismanagement. A particularly frustrating issue is the accidental reorganization of files-such as unintentionally moving a folder-leading to confusion and lost productivity. Addressing these challenges requires a thoughtful strategy for structuring and managing documents in SharePoint.

Recently, Microsoft introduced “intelligent versioning,” a feature designed to optimize storage and enhance usability by prioritizing newer versions of documents. In this blog, we’ll explore the fundamentals of SharePoint versioning, its benefits, potential pitfalls, and how to configure it effectively—plus what makes intelligent versioning such a game-changer. What is SharePoint versioning? SharePoint versioning allows users to maintain a history of changes to documents and list items. This feature has been around for years and is controlled at the list or library level. By default, SharePoint creates a new version every time a document is edited, storing up to 500 versions. While this can be useful, it’s important to manage versioning carefully, as each version consumes storage space. Without proper oversight, small changes can lead to significant storage usage.

In the rapidly evolving landscape of AI-powered tools, SharePoint Copilot agents stand out as a game-changer for enhancing workplace productivity. These specialized AI assistants integrate your organization’s knowledge and data sources with Microsoft Copilot, enabling users to perform a range of tasks more efficiently. From automating repetitive processes to offering actionable insights, Copilot agents can transform how teams interact with data and make decisions.