Latest SharePoint Online topics

Audience targeting in SharePoint is a powerful way to tailor what users see, making intranets and sites more relevant to different groups. While it doesn’t replace permissions, it helps streamline navigation, highlight important content, and improve the overall user experience. In this episode of Ask Sympraxis, the team talks about how audience targeting works, where it can be applied, and what to keep in mind when using it.

In this episode of Ask Sympraxis, we take a deep dive into Microsoft’s retirement of Classic Publishing Site creation and why it matters. We explain what publishing sites are, which related features are being retired, how to find them in your environment, and what you should be using instead. If your organization still relies on these classic templates, this change will affect you.

In this Ask Sympraxis session, we explore the upcoming retirement of SharePoint 2013 workflows and the deprecation of several other legacy technologies. This discussion dives into what’s being phased out, the retirement timeline, how to assess your environment, tools to help with the transition, and modern alternatives. If your organization still relies on these aging components, now is the time to prepare.

Update 7/18/25 After the recording of this episode Microsoft rolled back several of the features that were showcased. Please note that if you don’t see something we talked about that it might have been rolled back. ——————— The first half of 2025 brought a variety of changes across Microsoft 365 - particularly in SharePoint. If you’ve been noticing shifts in design tools or functionality and want to stay in the loop, we’ve rounded up the key updates below.

Exploring the Maturity Model for Copilot Agents In this episode of Ask Sympraxis, we explore the evolving landscape of Microsoft Copilot Agents - specifically, how organizations can think about Copilot agents through a maturity model lens. Microsoft’s messaging is shifting, focusing more on agents that accomplish specific tasks rather than Copilot as one monolithic thing. This prompted us to consider how teams might approach agent adoption and development in stages.

Missed the Microsoft 365 Community Conference 2025? We’ve got you covered. In this episode of Ask Sympraxis, we break down our biggest takeaways and highlight key announcement. Whether you were there and want to compare notes, or couldn’t make it and need a quick, insightful recap - this is your chance to catch up on all the Microsoft 365 news and community buzz!

Microsoft’s recent announcement about changes to OneDrive licensing has significant implications for organizations managing unlicensed accounts. These changes, which began taking effect on January 27, 2025, mean that unlicensed OneDrive accounts - those associated with users who have had their Microsoft 365 licenses removed - will either be deleted or incur storage charges. The transition period for these changes extends until May 16, 2025, and will be applied to tenants gradually.

In this Ask Sympraxis session, we dive into the collaboration power of OneDrive and SharePoint and how they work together to streamline file access and management. You’ll learn the key differences between Sync and Shortcuts, the benefits of using Shortcuts for easier navigation, how to migrate from Sync to Shortcut effectively, and much more. Whether you’re managing personal files or collaborating across teams, this session will help you optimize your Microsoft 365 experience.

Effective Document Management Strategies for Microsoft 365 - Intranet Edition Managing documents within a Microsoft 365 intranet requires a thoughtful approach to ensure content remains organized, accessible, and properly controlled. Below, we outline key strategies for effective document management within a Microsoft 365 intranet. Document Management Problem Statement An intranet serves is a hub for company-wide content consumption. The primary challenge is balancing accessibility with control - ensuring work-in-progress documents remain private while allowing necessary reviewers to provide input without modifying the content. Additionally, both draft and published versions of a document hold value for different audiences, making it essential to manage versioning carefully. Without clear strategies, content can be published prematurely, permissions can become tangled, and valuable information can become difficult to navigate.

Struggling to find your files in Microsoft Teams? You’re not alone! In this Ask Sympraxis webinar, we dive into effective document management strategies to help you stay organized and in control. From understanding where your files live to optimizing Teams scenarios, folders, and libraries, we cover key tips to take your document management to Maturity Level 500.