Sympraxis Consulting

In this episode of Ask Sympraxis, the team explores how SharePoint communication sites fit into the broader Microsoft 365 communication landscape and why they remain a critical part of effective organizational communication. Communication sites are designed for one-to-many communication. Unlike team sites, which are built primarily for collaboration and working content, communication sites are where published information, resources, tools, news, and public-facing internal content can be organized for broad consumption. They can act as the center of gravity for organizational messages while connecting to Microsoft Teams, Viva Engage, Outlook, hub sites, home sites, and the SharePoint app in Teams.

In this episode of Ask Sympraxis, the team tackles a topic that refuses to disappear: SharePoint subsites. While subsites remain functional today, Microsoft has been steadily steering organizations toward modern, hub-based architecture for years. The discussion explores why the modern “hub before sub” approach provides greater flexibility, simpler governance, and a more sustainable long-term design for SharePoint Online. The conversation begins by contrasting traditional SharePoint architectures with modern site design. Historically, organizations often built large, deeply nested site hierarchies containing departments, projects, documents, and permissions within a single site collection. Modern SharePoint instead favors a flat architecture where separate sites are organized by purpose and connected through hub sites. This approach allows organizations to separate collaboration sites, communication sites, departments, and projects while still providing a unified experience through shared navigation, search, branding, and content rollups.